Logistics
(1) Conference Venue
All conference sessions will take place at Penn’s Annenberg School for Communication, which is located at: 3620 Walnut Street Philadelphia, PA 19104 (215)898–7041
(2) Conference Materials
Upon your arrival and registration, you will be provided with a conference folder containing the program and other relevant documents. Additional documents may be distributed throughout the conference. Should you make any last-minute changes to your own presentation, we ask that you provide the conference secretariat with a new copy of the presentation immediately upon your arrival.
(3) Working Sessions
Language: The conference will be conducted in English. No sessions will be recorded, though photographs and notes may be taken throughout.
Working Documents: If you wish to distribute specific texts or articles to the participants, please provide us with them no later than May 20 for inclusion in the packet of conference materials.
Technical Equipment: PowerPoint-capable equipment will be provided to presenters throughout the
conference.
Internet: Internet access is available free of charge at the Radisson-Warwick Hotel.
Expectations and Output: In advance of the conference, we would appreciate if you could communicate to us a sense of what you hope to achieve over the course of the conference; further, we would like to know what specific outputs you envision coming out of the conference. With this in mind, please send along a short note to this effect by May 20.
(4) Meals
Continuous coffee service will be provided throughout the conference, which will be punctuated by coffee breaks. In addition, lunch will be provided on Monday and Tuesday at the conference site.
Dinner will be provided on Sunday and Monday. Sunday’s dinner will take place at Philadelphia’s
Rittenhouse Hotel, located at 210 West Rittenhouse Square, just down the street from the Radisson-Warwick Hotel. Monday’s dinner will be held at Penn’s Furness Building, located at 220 South 34th Street.
(5) Accommodations
As communicated throughout the lead-up to the conference, rooms have been reserved for participants who have not made their own arrangements at the Radisson-Warwick Hotel, located at: 220 South 17th Street Philadelphia, PA 19104
(6) Transportation in Philadelphia
Transportation will be provided between the Radisson-Warwick Hotel and the Annenberg School of
Communication each morning and evening of the conference. Public transportation is available and
accessible between the two locations as well. Both the #21 Bus and the Market-Frankford Subway Line are direct and easy routes. In addition, transportation between the Radisson-Warwick Hotel and Philadelphia International Airport will be provided.
For more details on transportation click here.
(7) Excursion to Philadelphia’s Constitution Center
We have arranged for a group visit to Philadelphia’s Constitution Center, located in the city’s historic Old City District on Sunday, June 3. If you plan to join, please communicate that interest to us no later than May 20. For the trip, we will meet in the lobby of the Radisson-Warwick Hotel at 14:00h. Transportation to and from the Constitution Center, as well as the price of entry, will be covered.
(8) Personal Costs
Due to strict financial regulations, the organizers can only cover costs for accommodations, meals, and drink provided during the conference or on special invitation. Other costs (such as telephone bills, minibar expenses, bar bills, laundry, costs due to services provided in the room, and the like) are personal expenses and will have to be paid by each participant upon check-out.
Upon check-in at the hotel, you will be asked by the hotel staff to leave a deposit (credit card assurance) for the coverage of your personal costs.
(9) Conference Secretariat
There will be a conference secretariat present throughout the duration of the conference. They will be available to assist you and will try to answer all your questions. They are further available should any emergencies arise during the conference.
The following are members of the conference secretariat:
Jillian Rafferty (781)985–5206
Allison Lyons (203)414–0899
Jay Friedel (703)635–5045
Mark Castillo (203)803–9292
Travis Taylor (860)335–6320